Table 1. Travel Initiated by Faculty provides a timeline reflecting deadlines in which the International Travel Coordinator (ITC)/faculty member must submit documents to the Director of University Initiatives.  Please note that the respective Dean will have an earlier deadline allowing ample time for his/her approval.  Once approval is granted by the Dean, he/she will forward to the Director of University Initiatives.

Table 1.

Travel Initiated by Faculty

Semester of Travel	Deadline	Forms	Due To
Spring or Summer	Last Friday in October	1.  International Faculty & Student Travel Stipend Notification of Intent to Travel (Faculty/Dean) 2.  Confirmation of Legal Documentation necessary for Final Authorization of Travel – Obtained via Carla Snyder (Faculty/Dean)   These forms MUST be submitted to the respective Dean who will then forward to the DUI.	Director of University Initiatives (DUI)
Fall	Last Friday in May
	14 Weeks prior to Departure	1.  Preliminary Authorization Request (Faculty) OR Preliminary Authorization Request for Graduate Student Research (Faculty) 2.  Copies of all trip advertisement and marketing documents (Faculty)	DUI
	7 Weeks prior to Departure	1.  Final Authorization Request OR Final Authorization Request for Graduate Student Research (Faculty) 2.  Student International Travel Application (Faculty) 3.  Waiver for Liability and Indemnification (Faculty) 4.  Out-of-State Travel Cover Sheet (Faculty) 5.  Travel Application (Faculty) 6.  Request for Foreign Travel (if applicable) (Faculty)	DUI
	20 Days prior to Departure	Request for International Wire Transfer(Faculty)	DUI
	10 Days prior to Departure	1.  W-9 Form (Faculty) 2.  W-8BEN Form (Faculty) Any revisions to information submitted on any travel document (Faculty)	DUI
	2 Weeks After Return	Confirmation of Travel Expenses OR Confirmation of Travel Expenses for Graduate Student Research (Faculty)	DUI

 

Table 2. Travel Initiated by Faculty Club Sponsor provides a timeline reflecting deadlines in which the International Travel Coordinator (ITC)/faculty club sponsor must submit documents to the Director of University Initiatives.  Please note that the Vice-President of Student Engagement and Success (VPSES) will have an earlier deadline allowing ample time for his/her approval.  Once approval is granted by the VPSES, he/she will forward to the Director of University Initiatives.

Table 2.

Travel Initiated by Faculty Club Sponsor

Semester of Travel	Deadline	Forms	Due To
Spring or Summer	Last Friday in October	1.  International Faculty & (Faculty Club Sponsor/VPSES) 2.  Confirmation of Legal Documentation necessary for Final Authorization of Travel – Obtained via Carla Snyder (Faculty Club Sponsor/VPSES)   These forms MUST be submitted to the Vice-President of Student Engagement and Success who will then forward to the DUI.	Director of University Initiatives (DUI)
Fall	Last Friday in May
	14 Weeks prior to Departure	1.  Preliminary Authorization Request OR Preliminary Authorization Request for Graduate Student Research (Faculty Club Sponsor) 2.  Copies of all trip advertisement and marketing documents (Faculty Club Sponsor)	DUI
	7 Weeks prior to Departure	1.  Final Authorization Request  OR Final Authorization Request for Graduate Student Research (Faculty Club Sponsor) 2.  Student International Travel Application (Faculty Club Sponsor) 3.  Waiver for Liability and Indemnification (Faculty Club Sponsor) 4.  Out-of-State Travel Cover Sheet (Faculty Club Sponsor) 5.  Travel Application (Faculty Club Sponsor) 6.  Request for Foreign Travel (if applicable)(Faculty Club Sponsor)	DUI
	20 Days prior to Departure	Request for International Wire Transfer (Faculty Club Sponsor)	DUI
	10 Days prior to Departure	1.  W-9 Form (Faculty Club Sponsor) 2.  W-8BEN Form (Faculty Club Sponsor) Any revisions to information submitted on any travel document.	DUI
	2 Weeks After Return	Confirmation of Travel Expenses OR Confirmation of Travel Expenses for Graduate Student Research (Faculty Club Sponsor)	DUI