Travel Information
There may be times that work duties require travel away from campus. To ensure that those traveling remain safe and are conservative with the use of State funds, several tools and training documents are available.
Travel Contacts
Contact Stephenie Durham at 903-223-3112. Please only call after-hours for hotel and/or rental car travel card declines. All other declines will be addressed the following business day.
For CTP Full Service Reservation Assistance please call 866-901-3377, or you can email TAMUtravel@ctp-travel.com.
For Group Reservations please call 800-810-2695, or you can email groups@ctptravelservices.com.
CTP Hours of Operation: 8:00am - 5:30pm CST
CTP After Hours: 5:31pm - 7:59am CST and all day Sat-Sun CST
After Hours Toll Free Number: 800-358-1229. Calling this number, regardless of what time you call, will result in a $16 fee from the after-hours service provider. Only call this number between 5:31pm and 7:59am CT.
Travel Information
Travel Tools and Links
- Concur (via Single Sign-on)
- Concur Quick Guide
- Contracted Rate - Hotel, Cars, and Airfare
- GSA Per Diem Rates for In-State and Out-of-State
- Mileage Worksheet for Travel 2023 (requires Microsoft Excel)
- Mileage Worksheet for Travel 2024 (requires Microsoft Excel)
- Texas Comptroller Rental Vehicle vs Personal Mileage Guide
- 400 Mile Worksheet
- Google Maps
- Hotel Exemption Certificate
- Motor Vehicle Rental Tax Verification Certificate
- Texas Sales and Use Tax Exemption Certificate - Travel
- Travel Per Diems Calculator
- Leisure Travel Guide
Laws and Requirements
Travel Credit Card
International Travel
International Travel poses extra risks and procedures due to both personal safety concerns and export controls. Persons wishing to travel internationally on University Business must complete extra tasks to ensure a safe trip.
The Chancellor requires additional layers of approval for foreign travel, as outlined in his Memo (10/10/13) and System Regulation 21.01.03, Disbursement of Funds.
Before International Travel can be approved, it must be approved by the TAMUT Office of Risk Management. This step insures that the travel is informed of required training and documentation, export control requirements, and additional insurance provided. The traveler will be asked to complete the International Travel Export Screening to identify what export concerns need to be addressed prior to travel.
If travel involves countries or areas of extreme risk, the traveler must complete International Travel Questionnaire for Extreme Risk Countries. This questionnaire will be forwarded to System Risk Management, which will provide guidance for approval, and the University President must ultimately approve any requests to areas of extreme risk.
Texas A&M University System provides Medical Evacuation, Return of Remains, and Security Evacuation Coverage for employees traveling internationally on behalf of University business. This coverage is provided by Cultural Insurance Services International (CISI). Travelers are responsible for logging into the CISI Portal to obtain the ID Card and other benefit information.
CISI Portal (select 'I am an insured")
Other International Travel Resources
- Country/Area Travel Advisory List (updated regularly by System Risk Management)
- State Department Travel Advisories
- International Travel - Export Control Screening
- TrainTraq (via Single Sign-On) Course 2111728: International Travel Safety: Safe Passage and course 2113639: U.S. Foreign Corrupt Practices Act are required every 2 years.
- Export Control - Office of Research Compliance
- University Rule 15.02.99.H1 Export Controls
- OPTIONAL Cancellation / Interruption For Any Reason (CFAR/IFAR) Insurance for international travel